Office Administrator

Position Title – Office Administrator

Part-time 20 - 24 hours per week

Hourly wage $17 - $20 per hour depending on experience

The ideal candidate for the Orion Area Chamber of Commerce Administrative Assistant position must:

• Be committed to always providing professional and friendly assistance and excellent customer service
• Be technology savvy and/or have a strong willingness to learn CRM software, Constant Contact, Canva, Social Media platforms
• Be proficient in Microsoft Suite
• Have a passion for people, enjoy communicating, and be social and enthusiastic
• Have outstanding interpersonal and team building skills
• Exhibit community focused traits and the have the ability to build trusted relationships
• Have time management skills, be well organized, flexible, tidy, steady, resourceful, and dependable
• Have the ability to work with a cross-section of personalities in a respectful and timely manner
• Work well under pressure and pending deadlines
• Be available for occasional events that take place before and after normal office hours

Specifically - The Office Administrator shall be responsible for:

1. Lead on recording, tracking, and maintaining membership database including billing and payment processing
2. Lead on monthly billing and renewals electronically and membership snail mail renewal packages
3. Assist with monthly financial report preparation in collaboration with the President and CEO and CPA; Check bank statement for documentation of all payments; Code the income to the Chart of Accounts; Run financial reports and supporting documents as needed
4. Lead on event registrations, payments, name tags, setup and teardown and general support
5. Lead on maintaining office supplies and office maintenance
6. Assist with content writing for weekly E-Newsletter, dedicated E-Blasts, events, and social media  
7. Assist with planning and coordination of Chamber Signature events, Networking events, Golf Outing Fundraiser, Committee Meetings, Ribbon Cuttings, etc.
8. New member and prospective new member follow up
9. Other duties as directed by President and CEO

Orion Area Chamber of Commerce Staff Members must:

• Conduct themselves in a professional, courteous, and respectful manner
• Be a team player and consensus builder
• Champion the business community
• Comply with applicable laws, regulations, bylaws, policies and the code of ethics
• Agree to act in the best interest of the Chamber and act honestly, fairly, ethically and with integrity
• Adhere to the Organizational Chart
• Have open communication with the President and CEO regarding work schedules, assignments, absences, professional and personal conflicts, etc.
• Make effort to be assist with the Chamber’s Signature events, Golf Outing Fundraiser, Ribbon Cuttings, and Networking Events if they are outside of normal office hours

 
*NOTE: This job description is intended to provide an overview of the responsibilities and duties of the position. It is not all inclusive. The employee may be required to perform job-related duties other than those stated in this description commensurate with the needs of the Chamber. The responsibilities may change over time. The Office Administrator job position description is provided for informational purposes only and does not form the basis of an official contract.

Mission Statement
The Orion Area Chamber of Commerce is dedicated to creating a healthy local economy and building a strong and vibrant environment for economic growth.

Vision Statement
The Orion Area Chamber of Commerce will enhance the business community by providing a robust foundation of accessible resources, advocacy, and strategic connections while creating a collaborative and supportive culture where companies can thrive and prosper.

About the Orion Area Chamber of Commerce…
The Orion Area Chamber of Commerce is dedicated to creating a healthy local economy and building a strong environment for economic growth and stability. In ongoing efforts to achieve this lofty goal, we represent business to government, coordinate educational forums, host networking events, advocate for business-friendly legislation, and promote community.
The Chamber is a 501 (c) (6) non-profit organization, funded through chamber membership investments, sponsors, and fundraisers. We are a passionate team of 12 volunteer Board of Directors, 3 paid staffers, and 340+ enthusiastic members that generously share their time, talents, and treasures. Together we are dedicated to enhancing the quality of life in the Orion area and are proud to offer an energetic and friendly environment in which businesses can joyfully flourish!
   
To apply for this position, please send Cover Letter and Resume to:
Joyce Donaldson, President & CEO at Joyce@orionareachamber.com

Please no phone calls.